Executive Assistant

Remote
Full Time
Administration
Mid Level

Job Summary:
We are seeking an experienced and highly adaptable Executive Assistant to provide comprehensive support to senior leadership, including C-level executives, Founders, and other high-ranking decision-makers. This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced, dynamic environment. The successful candidate will demonstrate discretion, professionalism, and the ability to operate seamlessly across diverse industries and business settings.

Key Responsibilities:

  • Manage and maintain executive calendars, including scheduling meetings, appointments, travel arrangements, and itineraries.

  • Act as the primary point of contact between executives and internal/external stakeholders, ensuring smooth communication flow.

  • Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of executives.

  • Prepare, review, and edit reports, presentations, correspondence, and other key documents.

  • Coordinate and support high-level meetings, including logistics, agendas, and documentation of minutes/action items.

  • Handle highly confidential and sensitive information with the utmost discretion and integrity.

  • Support project management activities, ensuring deadlines and deliverables are met.

  • Assist with personal and professional tasks as needed to maximize executive efficiency.

  • Proactively identify opportunities to streamline processes and improve executive workflows.

Qualifications:

  • Minimum of 3+ years’ proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role supporting C-level executives or high-level leadership.

  • Demonstrated ability to operate in diverse industries or fast-paced business environments (e.g., corporate, startup, nonprofit, or global organizations).

  • Excellent organizational and time-management skills, with the ability to juggle multiple priorities under pressure.

  • Strong written and verbal communication skills, with the ability to draft and edit professional correspondence.

  • Proficiency in productivity and collaboration tools such as Microsoft Office Suite, Google Workspace, and video conferencing platforms (Zoom, Teams, etc.).

  • High level of professionalism, discretion, and judgment when handling confidential matters.

  • Bachelor’s degree preferred but not required.

Preferred Skills:

  • Familiarity with workplace and productivity tools such as Slack, Trello, Asana, Monday.com, or CRM systems.

  • Experience working with international teams, remote executives, or across multiple time zones.

  • Strong interpersonal skills and the ability to work effectively with stakeholders at all levels.

  • Proactive problem-solving abilities and a resourceful mindset.

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